Instructions for gear issue officers

Issuing gear

  1. You can ask the Trip coordinator for a list of members who’ve asked to hire gear that night. It also helps to be a few minutes early, so you can unlock the cage, count the money in the money box etc.Add a new line into the finances book, count the money in the money box, write the amount down and compare with the expected amount. If there is a difference between the amount of money in the box and the amount that should be in the box, notify the gear officer as soon as possible!
  2. Start a new fresh page for each trip in the gear issuing booklet and write down the trip location (or Private if gear is going to be issued for a private trip), the current date and your name.
  3. Start issuing gear, recording the gear number, and the amount of weight issued for weightbelts. If a new (unknown) member asks for gear, check the g-docs file for an updated memberlist/student discount list, or with the trip coordinator if the person is known, or ask for an SRA and Club receipt. If in doubt, don’t issue gear to a person you don’t know and who can not provide evidence of being a ANUSC member!
  4. The current gear hire fees and rules can be found on the Gear and Pricing page.
  5. For each person that issues gear, fill in the numbers of the hired gear into the corresponding columns in the gear issuing booklet, plus the hire fees and deposit paid.
  6. After everybody has been issued gear, sum up the money taken in, fill into the finances book, count the money which is actually in the money box and add this number into the finances book as well. If there is a difference between the actual money in the box and money that should be in the box… you’re in big trouble…
  7. Make sure you lock the gear cage properly, then close shed doors, turn off lights and lock shed.

Returning gear

  1. Add a new line into the finances book, count the money in the money box, write the amount down and compare with the expected amount.If there is a difference between the amount of money in the box and the amount that should be in the box, notify the gear officer as soon as possible!
  2. Start returning gear. Make sure it is washed and cleaned properly. Check that the number of the reutned item is the one that was hired out. Shake out regulators and occys, if there is sand, saltwater or other debris don’t take it back. Hang them so that the 2nd stages rest on the bench (ie, no strain is placed on the hoses). Drain out the BCDs, if there is saltwater dripping out, don’t take the BCD back – advise that the hirer wash it out with the tap near the shed. Check the safety sausage and whistle is returned. Make sure the tanks are full. Check that weightbelts come back with the same weight in which they were hired out. If people return unwashed or not properly washed gear $10 will be deducted from their deposit! Ask people if they had any problems with their club gear. If there were problems, write down the problem onto a label and attach it to the faulty gear. Notify the gear officer.
  3. Note the returned gear in the corresponding columns of the gear issuing booklet, and write down when deposits are handed back.
  4. After everybody has returned their gear, sum up the money given out, fill into the finances book, count the money which is actually in the money box and add this number into the finances book as well. If there is a difference between the actual money in the box and money that should be in the box… you’re in big trouble…
  5. If not all gear has been returned, contact the gear officer and let him or her know.
  6. Make sure you lock the gear cage properly, then close shed doors, turn off lights and lock shed.